Knowledge Base

Post Drafts have been created to help you collaborate with your co-workers, employees, and clients more effectively on creating and approving shared content. In social media marketing, teamwork makes the dream work — so you will often find yourself working on your posts with several people. Other social media managers and VAs will be creating posts for you and your clients, and you will need to approve their work before publishing it. Or — the other way round — you will need to send the content you wrote to your manager/client for approval.

Sometimes, you may also want to create drafts… just for yourself, e.g. when you come up with a great copy for your LinkedIn post, but you don’t have the right image to schedule it just yet.

Whatever side you find yourself on — Postfity Drafts has a solution for you!

If you’re a VA/social media manager who needs clients’/manager’s approval for your posts

First, go to your account settings and make sure you have enabled “Advanced” workflow for the accounts you need approval for (you can also set this workflow for all account types).

Don’t forget to click on the “Save draft type” button!

First, create a Draft:

1. Go to the “Drafts” tab in your Postfity account.

2. Pick the account you want to create the draft for from the menu on the left.

3. Then, write the content of your draft in the edit box and click “Add draft”.

Now you can also select preferred publication time while creating a draft.

4. To see and edit the draft, go to saved drafts below the edit box (you can filter the drafts by status).

5. To continue working on your draft, choose “Manage” in the upper-right corner, next to the draft you want to edit.

6. To continue editing — click on “Edit draft” (A) or mark it as “Complete” (B).

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7. When you choose “Complete”, the post goes to the admin of the account you created it for, who can accept or reject it from their “Drafts” section.

👉 Tip: If you are the admin/owner of the account, you will now have to accept the post.

If you work in the team, you can use comments as well.

How to send the drafts for approval?

1. For those who have a Postfity account: you can do it directly after writing the draft by choosing “Add for approval”.

After you’ve clicked this button, the post goes to the admin of the account you created it for, who can accept or reject it from their “Drafts” section.

👉 Tip: If you are the admin/owner of the account, you will now have to accept the post.

2. How to send the post for approval to someone who does not have a Postfity account?
3. Select the draft (or multiple drafts) you want to send for approval on your draft list using the small tickboxes next to them: (A).
4. Then, choose “Save package”: (B).

3. You can create a new post drafts package for approval, or add the posts to an existing package. When adding a new package — remember about the title and description.

4. To share the package with the recipient without a Postfity account (e.g. your client) — simply copy the link below and send it via email/messenger.

5. And that’s it!

After opening the link, the recipient will see a page where they can accept, reject, or comment on the posts directly — not through a Postfity account!

6. After your post has been accepted by the client, you will get a notification in the notifications bar (the “bell” icon).
7. To edit/schedule the approved draft, click on the notification or find the draft in the “Drafts” tab.

8. You can use the accepted draft directly…

…and schedule it for publication.

The packages you’ve sent for approval can be found in the “Package list” in the “Drafts” tab.

You can also easily manage your packages from there: check their statuses, modify their contents, or delete them.

You can also use any post from the package for publication from here:

Notifications

All the notifications regarding the changes in the statuses of your draft packages are in the notifications tab.

In the tab you can find notifications about:

• comments in drafts – the notification is received by the author and those who commented on the draft
  
• changing the status of the draft – the notification is sent to everyone from the team, except for the person clicking/changing the status
  
• completed draft review – the package author receives notification for review

If you’re creating drafts for yourself

Now, creating drafts for yourself to review/edit later is as easy as pie!

1. First, select “Simple” workflow type within the account settings for the accounts in which you want to create drafts for yourself (you need to be the account owner).

2. Then, create a draft:

1. Go to the “Drafts” tab in your Postfity account.

2. Pick the account you want to create the draft for from the menu on the left, write the draft content, and click on “Add draft”.

3. Then, you can use the draft or if you want to add something to your draft later (e.g. an image), click on “Manage: from the “Drafts” list.

You can then edit your own draft.

After pressing “Save draft”, you can use it as you see fit!

And that’s about it! Let us know if you have any questions! 🙂